Members Deck
Information Systems Officer
Ref: Auxiliary Member Forms Guide, COMDTINST 16790.2 (series)
(ANSC 2005) (future editions of this guide will not be printed
after 1998, the Auxiliary Web Site will contain the most current
version of Auxiliary forms. SWIII Jet Forms Filler will a/so
contain current version of Auxiliary forms)
Auxiliary Web Site (http://www.cgaux.org).
DUTIES
a. Exercise staff responsibility and supervision over all
matters pertaining to the collection, recording, and forwarding
of the flotilla's AUXMIS data, and keep members informed of
all developments in this area.
b. Unless otherwise directed, you are to schedule qualified
Auxiliarists to perform specific activities in your area of
responsibility. The schedule must include a specific time
and place for the activity.
c. Maintain close liaison with the Division Information Systems
Staff Officer (SO-IS) in order to ensure proper credit is
received for the members' and flotilla's activities.
d. Coordinate and cooperate with the Flotilla Vessel Examination
Staff Officer (FSO-VE), Flotilla Public Education Staff Officer
(FSO-PE), Flotilla Operations Staff Officer (FSO-OP), Flotilla
Member Training Staff Officer (FSO-MT), and Flotilla Personnel
Services Staff Officer (FSO-PS), so that they are kept advised
of the progress in each of their areas of responsibility.
SUGGESTED ADDITIONAL INFORMATION SYSTEMS STAFF OFFICER DUTIES
GENERAL DUTIES:
e. Be knowledgeable of the contents of the Member AUXMIS
Users Guide, COMDTINST M16790.2 (series) and the procedures
for members to follow when submitting AUXMISrelated forms.
Continuously monitor Auxiliary Web Site for updated forms.
f. Collect, review, and ensure correctness of all AUXMIS
input forms from flotilla members prior to submission to the
SO-IS for processing and submission to the Director of Auxiliary.
g. Provide timely feedback to members on specific information
concerning member-initiated errors in order to reduce processing
and transaction error recovery time in the Director's office.
h. Review AUXMIS output reports in a timely manner to ensure
that all flotilla members' input data are accurately reflected
in the output reports. All variances are to be reviewed with
the SO-IS.
i. Retain a yearly file of processed data forms to ensure
that data reported by members were entered into AUXMIS and
as a historical reference file to answer member questions
relating to their reported activities.
j. Conduct training sessions to promote better understanding
of AUXMIS and AUXMIS procedures.
SPECIFIC DUTIES:
a. Maintain a system of records to record all activity in
each of the Mission Categories to support the Auxiliary Award
system. Present at each meeting a report of the attainment
in each category as of that date.
b. Maintain a system to record all member activity in the
categories that contribute to any Member Activity Award.
c. Be prepared to prepare a report, when requested, on member
activity in the VSC, OP, or PE/MT Programs.
d. Coordinate with the Flotilla Secretary/Records Staff Officer
(FSO-SR) to keep the flotilla roster up-to-date.
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